Challenge
Production tracking, from purchase order to invoicing, lived in a shared spreadsheet. Purchase orders arrived as PDFs in a different format for every client and were re-typed by hand, while major retail clients demanded audit-grade traceability the spreadsheet could not provide.
Engagement
A hybrid system. An AI assistant digests each purchase-order PDF, whatever the format, and pushes it into the tool as a draft. A deployed tracking app runs the production floor: parallel steps across two production routes, role-based views for the office team and external workshops, cut-variance alerts, and a log that keeps the history of every change.
Impact
Orders enter without re-typing, and nothing reaches production tracking without a human validating the draft. One source of truth from order to invoicing, every change traced: who, what, when. The team manages users and access itself and owns the tool, the accounts and the data.
1Source of truth, replacing the spreadsheet
12Users, office and external workshops
0Purchase orders re-typed by hand
±5%Automatic cut-variance alerts